Code of Conduct

Foreword

The NAAME Talent Sharing Platform (herein referred to as ‘TSP’) is a tool developed to be mutually beneficial for businesses and employees. The TSP enables businesses to access skilled workforce and build their networks and supports employees to have continued employment and to develop their own skillsets. As such, we are committed to ensuring the TSP offers a positive experience for all users.

The purpose of the TSP is to connect and enable conversations between Employers who want to access new or share existing workforce with each other. The TSP does not facilitate the contractual arrangements between Employers who want to engage in a sharing agreement.

The TSP utilises a ‘matching service’ to show Employers the Candidates with the most relevant skill sets. The matching should be considered an indication of skills match and not a recommendation of the suitability of the Candidate for a role.

The TSP is offered as a free service to registered Users and no financial transactions are facilitated by the platform.

If you do not accept this Code of Conduct please do not use the TSP.

Terminology

• Individuals/Candidate – the employee made available for sharing on the platform.

• Main Employer – the employer with which the Candidate is contracted.

• Host Employer – the employer that takes on an employee through a sharing arrangement.

• Opportunity – the business wishes to source skilled individuals from the main employer

Different types of sharing arrangements

The TSP offers users different options for sharing; on a temporary basis through secondment; on a planned, ongoing longer-term basis where employers agree a strategic, permanent sharing arrangement; and lastly a permanent redeployment.

Temporary Sharing

Temporary sharing arrangements are agreed between the Main and Host employers and are achieved through a secondment agreement or a temporary contract.

At the conclusion of a temporary sharing arrangement, the candidate return to work with their Main Employer.

The Main Employer is expected to return the Candidate to substantively the same role that they held immediately before going on secondment/contract (including the same remuneration and working arrangements).

Hosts must respect their employment relationship with the Main Employer and must not attempt to poach Candidates. Secondment Agreements and Temporary Contracts can build in protections and consequences for poaching.

Any User found poaching staff through the TSP will be excluded from further use of the platform.

Planned/on-going Sharing

Planned sharing arrangements are where an employee is permanently shared between two Employers (e.g. 6 months/year with employer 1 and 6 months/year with employer 2). These arrangements are agreed between the Employers and are achieved through a secondment agreement or a different contractual arrangement.

Permanent Redeployment

Permanent redeployment arrangements are where an employer can offer individuals an opportunity to redeploy to a local firm on a permanent basis.

Candidates are to be treated respectfully

Before a User can put forward a candidate for the TSP, they must consult the candidate(s) and the candidate(s) must agree to the arrangements. Candidates must be entitled to turn down a sharing opportunity even if they have agreed in principal to.

All Host Employers are expected to treat secondees respectfully and professionally and provide feedback regularly throughout a secondment to help enhance the development and work experience of secondees.

All Users must comply with the law

All Users of the TSP must comply with applicable laws to their jurisdiction, respectively.

Main Employers must be satisfied about the suitability of a Host and its working environment (including the suitability and safety of the workplace) before placing their employees on secondment.

Hosts must provide appropriate working conditions, a safe workplace for secondees and provide enough information to Main Employers to satisfy them that Hosts comply with all health and safety laws.

Hosts must ensure that they have the required work permits for any secondees placed with them.

Hosts must ensure secondees are treated respectfully and without discrimination for any reason including on the basis of gender, gender identity, sexual orientation, disability, race, ethnicity, age and religion.

All users must use professional and ethical business practices

All users of the TSP are expected to:

• Follow all accepted business and professional norms and ethics in their dealings and communications with the TSP and other TSP users and their staff.

• Be reasonable and act in good faith in respect of all dealings with the TSP and other TSP users.

• Truthfully and accurately present information about themselves and any organisation they represent.

• Maintain acceptable work quality and fulfil all commitments.

• Provide the TSP and other users with clear, complete and accurate information as reasonably requested.

• Treat any confidential information they receive about other users and companies as confidential and keep it securely. Users must not share any such confidential information unless approved by the disclosing party and must not use it for any purpose other than for receiving NAAME services.

• Pay monies owed on time, as applicable.

• Not facilitate or enter a secondment arrangement where a possible conflict of interest could arise between the interests of the parties involved.

• Not circumvent or attempt to circumvent the TSP’s services.

• Not engage in any illegal, unethical, discriminating or abusive conduct.

In dealings and communications with NAAME, all relevant users are expected to:

• Inform NAAME of any conversations that take place from matches identified on the platform

• Share the final terms of the Secondment/Redeployment Agreement entered into between Main Employers and Hosts

Consequences for breach

If a user breaches a term of this Code of Conduct, the TSP may at its sole discretion, take any or all of the following actions against them:

• Deactivate their TSP and NAAME account temporarily or permanently.

• Block their IP address from accessing our Website and Platform.

• Inform appropriate law enforcement agencies if the TSP deems that their actions breach any applicable laws, including but not limited to, Anti Money Laundering, Terrorist Financing, Computer Misuse Act 1990 or any other criminal activity.

• Investigate their violation of the Code of Conduct and take appropriate legal action against them.

Reporting

If you believe a user has breached this Code of Conduct, please contact us at james.williamson@naame.co.uk

Updates to this Code of Conduct

The TSP reserves the right to update this Code of Conduct at any time without prior notice and you should regularly check this Code of Conduct for any updates, which will be available at www.naame.co.uk/tsp/code-of-conduct

Last updated 19th February 2021